contractor success The Three Ss: Safety, Security And Satisfaction Mobile time and attendance solutions can help you achieve the three Ss of the contract cleaning industry. By: Jason Hish T The three Ss of the contract cleaning indus-try are safety, security and satisfaction. The first, safety, is to ensure your workers and building occupants are provided with safe environments at all times. The second, security, deals with the need to protect a firm’s assets and integrity. Satisfaction, the third S, relates to the need for a firm to strive for customer ser-vice excellence. All-in-all, the three Ss are an integral part of the operation of contract cleaners. Not only do safety, security and satisfac-tion enhance client relations and retention, they also lead to decreases in employee turnover, increases in operational efficien-cies, increases in profits and an ability to differentiate firms from each other in this ever competitive marketplace. Safety Safety is a key component to employee morale, turnover and operations. The safety I am referring to goes well beyond the need for personal protective equipment (PPE). Of course, this is important for cleaners dealing with dirty environments, but con-tract cleaners must go beyond this in their operations. In fact, according to the 2002 Fact Sheet from the U.S. Occupational Safety and Health Administration (OSHA), six million workers suffer non-fatal workplace injuries at an annual cost to U.S. businesses of more than $125 billion. This is not to indicate a firm is always the responsible party, as it is a balance between employer safety protocols and employee responsibilities. However, the need to decrease non-fatal incidents will lead to increased employee morale and profits. A firm showing and proving they are concerned for employee safety is critical in accomplishing these goals. However, when dealing with a workforce of mostly mobile employees, it is more difficult to ensure safety, especially when supervision is lacking and environments are constantly changing. The need to enforce and monitor safety for mobile employees is not an easy task to accomplish, but it is crucial for contract cleaners to get a grasp of this need. Of course, monitoring the whereabouts of mobile employees is easier said than done in most cases. If you are a firm using paper time cards or traditional phone-in systems, then reaching this objective may prove to be more difficult. The good news is there are many new technologies available to accomplish the task of monitoring and ensuring the safety of mobile employees. Certain mobile time and attendance sys-tems offer the ability to alert and monitor the workflow of mobile employees in real time, 24 hours per day. This is a benefit for both the employee and the employer. For example, when an employee goes to a remote site, he or she will acknowledge this through the time and attendance system. Depending on the system, the employee may use a proprietary handset to read a tag installed at the site. This is an easy process and yields results in minutes. Even if an employee goes to multiple sites per shift, their check-in or clock-in will be available in real time. This data can be accessed via a website, text message or automatic reporting. The process also ensures greater safety because the supervisor gets immediate notifi-cation of the whereabouts of each employee. In addition, if an employee is scheduled to start work at Bank A at 8 p.m., the system can alert the supervisor at 8:01 p.m. if the employee has not clocked in. This alert can result in proactive respons-es by the supervisor by making sure the employee is safe or getting a replacement worker to complete the tasks if necessary. This will also yield positive results in client relations because the supervisor can cor-rect the situation before the client reports a no-show. All of this equates to a positive return on investment (ROI) for your operations and client retention. Security Some of these mobile time and attendance systems can also be used to create and track the workflow of each employee. The benefits of implementing a 24/7 workflow monitoring system helps to record the productivity and time stamping of the employees. 42 CM/Cleaning & Maintenance Management ® • October 2012
CMM – Archives Oct 2012: 42
